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8/20/08 & 9/4/08 - 9/29/08 - 11/3/08 - 12/18/08 - 1/27/09 - 2/24/09 - 3/23/09 - 4/13/09
NASA BOARD OF DIRECTORS
MEETING MINUTES
July 9, 2009
CALL TO ORDER: The NASA Board Meeting of July 9, 2009 was called to order at 7:35 PM. Joe Keller, Wendy Bernth, Paul Friesen, Kristi Sandt, Jessica Burbrink, and Bridget Griffin were present. AJ Miller was in attendance as a guest as part of his internship requirements. The meeting minutes from June 17, 2009 were reviewed and approved.
ALL MEMBER: The new system of board members having greater responsibility for reporting on their items continued with this meeting. Board members need to update their log lists with additions and deletions and email them to Coach Keller. Meeting Minutes will be sent out to use as a guide for updating the lists. Previous years’ log lists are also a good resource. Board members were also reminded to continue compiling and updating procedure manuals especially as we approach the end of the season or as a term is close to ending. A final copy of the club’s by-laws will be distributed. Concord’s Diving Coach, Bob Burns, is running a satellite “STARS” program at our pool. This is part of the Indianapolis STARS program. This is working out well and will continue to run until Northridge has hired a new diving coach. AJ Miller will be working here through August 7. AJ, Coach Keller, and AJ’s school supervisor met and all internship requirements are being met. The hourly summer coaching schedule was reviewed. AJ Miller is assisting Coach Thomas. Coach S. Troyer and Coach K. Troyer continue sharing coaching hours for the Senior Group. Coach Evan Troyer and Marfa will be done next Monday. During the moratorium week, Coach Kevin Troyer coached the Senior Group assisted by Coach Thomas and Coach Miller. It was the best moratorium week yet! Future structure changes may still occur as the new pool opens and the schedule is more flexible. The new pool manager begins August 1. The aquatic website will be a responsibility of his responsibilities. The email list needs to be updated on a regular basis. The availability of the high school facilities will be determined by the Administration. The Partner’s Program and the Senior Group Clinic will continue this fall. We will update the F.A.Q.’s for the fall season and have these available on the website. We plan to host an Open House in the fall. The Meet Exceptions List is working out as well as any other process and so we will continue with it. As we begin to host larger meets, the scope of our participants will become broader. However, we will still be able to host smaller developmental meets (closed multi-team meets – conference) where we can provide parent education. Individual family meetings are still being held as time is available. The year round programming will continue. Start-up dates for the winter season are as follows:
September 8 – off season begins for grades 6 - 12
September 15 – Returning family parent meeting
September 17 – New family parent meeting
September 21 – Tryouts for new swimmers
Practice begins
October 5 – First dues collection – Official Registration
The dates for the USA swimming sectional meets have not been determined.
March 22 – Spring High School/Senior Group start date for summer 2010. (may overlap ending of winter season for some athletes)
April 12 – Age Group athletes registered for year round programming begin.
A training schedule will be developed once the new pool is available. We will have training sessions for all parents interested in helping learn new skills to run meets at our new pool. The training will occur sometime after we are able to get in the building. The club profile needs to be updated online. Coach Keller is responsible for the coaching section. The bronze medal banner is on the wall as well as posted on the website. In the VCC, we were 10th in SCY in Indiana and 349th in the country. In the LCM season NASA is 9th in the state. Coach Keller is trying to access the new coach data for IMX that is available on line. Information is being sent to Phil to update the website. The new pool manager will have responsibility for developing an aquatic website. Many teams are using a web site design tool called Team Unify. Also, there are products available that allow you to do on line registration as well as online meet entry. At this time NASA is not pursuing these products. Seasonal coach evaluations will be completed at the end of the season. Annual reviews for Coach Keller, Wendy, and Bridget will be completed. The next board meeting will be held the week of August 10 or 17. The house of Delegate’s meeting is scheduled for Saturday, September 26. The week of September 28 will be the next board meeting for the winter season.
The Board discussed the Ad Solicitation/Business Sponsorship program. This will be an annual appeal with most effort being in July - October. Jessica distributed an outline of different levels of giving and what is earned in return by the donor. There are ad levels ranging from $2500 - $50. The Ad committee will send out a solicitation mailing in mid August with a September 30 due date for donations. At the parent meeting in the fall there will be an overview of the program and its goalsWendy will contact local hotels to see if they are interested in being a partner with us for the next year’s meets. We will also contact local restaurants for the same reason. The money from the ads and business sponsorships will be kept separate and will not be reflected in the meet financial reports. The meeting adjourned at 11:00 pm.